What Are the Duties of a Clearing Agent?

A clearing agent is a licensed professional responsible for facilitating the import and export of goods while ensuring compliance with customs regulations. In Kenya, clearing agents play a crucial role in helping businesses navigate complex procedures at ports and customs, ensuring smooth cargo clearance.

At Delta Cargo Connections, we provide expert clearing services, managing all duties of a clearing agent so that your goods move efficiently from origin to destination.

Primary Duties of a Clearing Agent

1. Documentation Preparation and Submission
   Clearing agents prepare and submit all necessary customs documents, including Import Declaration Forms (IDF), Certificates of Conformity (COC), invoices, and bills of lading, ensuring compliance with KRA, KEBS, and other regulatory bodies.

2. Customs Duties and Tax Management
   They calculate and facilitate the payment of import duties, VAT, excise, and other fees, helping businesses avoid fines or shipment delays.

3. Cargo Inspection Coordination
   Clearing agents coordinate customs inspections and ensure goods meet regulatory and quality standards, preventing clearance issues at ports like Mombasa and Nairobi.

4. Cargo Release and Delivery
   Agents ensure timely release of goods from customs and coordinate transportation to warehouses or final destinations.

5. Regulatory Compliance Advisory
   They provide guidance on import/export regulations, tariff codes, and product classifications, assisting businesses in minimizing errors and penalties.

6. Problem Resolution
   Clearing agents handle any disputes, discrepancies, or delays with customs authorities to ensure smooth cargo clearance.

Why Kenyan Businesses Rely on Clearing Agents

• Ensure accurate and complete documentation

• Facilitate faster customs clearance

• Prevent penalties

• Provide expert advice on import/export regulations

• Reduce operational stress and workload

Delta Cargo Connections – Trusted Clearing Agents in Kenya

Our team handles all aspects of clearing agent duties, including:

• Submission of IDF and COC

• Payment of duties, VAT, and excise

• Coordination with KRA, KEBS, and port authorities

• Timely cargo release and delivery

• Expert compliance and advisory services

Whether you’re an importer, exporter, or e-commerce business, Delta Cargo Connections handles IDF preparation, facilitates COC and COO, and processes your Bill of Lading—ensuring smooth, hassle-free cargo movement with efficiency and professionalism